5 Best Practices To Onboard And Train New Hires Remotely

This will help ensure that there is no confusion or chaos during the first weeks on the job. Several tools and resources can help make the onboarding process easier and more efficient. The first few days should be devoted to completing any tasks that were outlined in the onboarding plan, as well as completing any training that was scheduled. Once the onboarding program is in place, it’s important to communicate it to all those who will be involved in the onboarding process.

It took time to set up the remote work environment and workers had to learn how to communicate and work from home effectively with one another. Getting existing workers to adapt to a remote work environment might be quite easy, what could be more difficult is remote employee onboarding and training new hires. If you have such problems in your business, this article will teach you five practices to do your onboarding process remotely. Below, we’ll answer the most frequently asked questions about the onboarding process for remote workers.

Employee Onboarding Best Practices: The Ultimate Guide

Because a solid onboarding process helps new employees feel welcome and like they’re already part of the team. You’ll help smooth their transition, make it less overwhelming, and gradually get everyone accustomed to the new workflow.

  • Each group can be assigned a leader to support them through the process.
  • But that means aspects of employment have to be rethought and altered to fit into working from home.
  • Send them swag, such as apparel and office supplies, customized with your company’s brand, colors, and logos.
  • E-signing helps streamline onboarding, whether remote or in-person, but it’s especially important for remote onboarding as a way to cut digital fatigue.
  • A core part of being productive is to offer as much information and resources needed to empower new inductees and direct them to success.

That 56% of the U.S. workforce already holds a job that is either somewhat or very compatible with remote work. Regardless of why people are working remotely, the loss of direct, face-to-face interactions makes onboarding new remote employees into the organization has been more challenging than ever. Through Thinkific, you can use survey tools to gather feedback on your remote onboarding course. Surveys are a great way to gain additional insight into your course content and experience to make ongoing improvements to the remote onboarding process.

Training Resources

Introduce employees to a range of communication and productivity tools. Have both parties check in on a set schedule and adopt an asynchronous communication style. When you’re ready to get remote onboarding right, you can trust Click to deliver.

Best Remote Onboarding Practices to Adopt

Give prospective employees a task or test so you can see how they work. If you are at an office or shared network, you can ask the network administrator to run a scan across the network looking for misconfigured or infected devices. Completing the CAPTCHA proves you are a human and gives you temporary access to the web property. The technical storage or access that is used exclusively for anonymous statistical purposes.


Regular Feedback and Support – supervisors should provide regular feedback and support to help the new employee be successful. New hires should be provided with all the resources they need to succeed in their new job. This includes things like training materials, company policies and procedures, and contact information for supervisors and coworkers. Many other resources can help with the onboarding process, including books, articles, and online courses. It’s important to find the resources that best fit the needs of your company and your new hire. Checklists can help ensure that everything is done during the onboarding process. They can also be used to track the progress of the new hire and to ensure that all the necessary training has been completed.

Best Remote Onboarding Practices to Adopt

It can be tempting to just send a remote new hire some videos and check in with them once a week, but the best way for them to assimilate into the company is to meet as many people as possible. According to Boston Consulting Group, a company with effective onboarding practices achieves 2.5 times more revenue growth and 1.9 times the profit margin. And when they do, there’s a good chance the new hire will start their job working remotely. Compared to onsite employees who have a designated workspace ready for them since day one, a remote worker is left on their own to set up the equipment, workspace, and systems needed for their new job. Remote work will continue to be a staple work arrangement offered by companies. According to a Northeastern University survey, more than 1,000 C-suite executives claimed the pandemic has made them more likely to encourage remote work as a way to recruit new employees. There are various techniques and strategies HR leaders can handle an online onboarding process, but there are some basic tips that work for almost all situations.

Tips For Ensuring Successful Remote Onboarding

Discuss the appraisal cycle and growth opportunities your organization offers to nudge remote employees into the right direction and be more focused. Start with Small Projects-Since new hires are still learning about your system and tools, assign them non-crucial tasks during the onboarding process to familiarize themselves with their new company. Provide a Virtual Office Tour-In a remote work environment, if you can provide your employees with a virtual tour, it might help them feel included. The tour can be in the form of a video, interactive photos, or static slideshows. In the wake of COVID-19, many companies are embracing the advantage of hiring more remote employees — or even going fully remote with their workforce. Host virtual social events – If your team stays mostly remote or has permanent remote employees, virtual “getting to know you” exercises can be fun and help new employees get acclimated.

Let’s say remote onboarding is to onsite onboarding as…spoons are to forks or vacuums are to mops. In this quick guide, we’ll share our favorite virtual onboarding best practices to help new remote hires feel welcomed and invested long before their first day. Although there are definite similarities between the two types of onboarding best practices, there are a few remote-friendly considerations for virtual onboarding. By aligning with these, you’ll allow your employees to focus on meaningful work starting on Day 1 and beyond.

  • Recognition-Offer encouragement to your employees by recognizing their work and accomplishments.
  • The remote setup doesn’t offer employees the opportunity to organically integrate with your work culture.
  • If you provide the equipment, then make sure your shipping and verification processes are water-tight and well-documented.
  • To facilitate open communication, you can also leverage AI chatbotslike Amber and allow remote employees to voice their concerns anonymously.
  • The onboarding process should be planned out in advance, and the new hire should be given a schedule of what to expect.

Keep the first day light by letting new employees watch the videos of your good old office days. Surprise them with a warm welcome email, video messages from their team members, and little notes from people they will be working with. Here are 9 astounding remote onboarding tips to make the journey of new employees less bumpy and more fulfilling. While in the pre-pandemic era, new employees could shadow their seniors and build bonds over coffee breaks, the virtual world works differently. Without the warmth of in-person interactions, employees are likely to feel out of place and unwelcomed in a new workplace.

The Genesis Of Remote Onboarding Best Practices

Have them fill out HR paperwork, watch a short video, set up their company email/Slack/PM software profiles, etc. Now you’re fit to take your virtual onboarding process to the next level. These could be related to their new job, your company culture, operating practices, etc.

  • We’ll help you make it simple and automate the things that will save you time.
  • This includes things like scheduling training, arranging meetings with supervisors, and getting access to company systems.
  • Employees can revisit this content to help them reinforce the training they’ve received.
  • Once training is done, the new employee can be observed for a short period of time to understand how well they’re performing.
  • The last thing a hiring manager would want is to burden them with more.

Therefore organizations need to plan remote onboarding beyond the first week as well. With the right remote onboarding tools, training and strategy, you can make remote employees a happy part of your workforce. Personalized Onboarding Experience-Whatfix brings your employees to speed by providing a personalized onboarding experience based on user role & proficiency. You can customize the welcome pop-ups and task lists to suit your onboarding requirements. You can further target behavioral attributes to understand content consumption and derive actionable insights to improve remote onboarding. Introduce Communication & Productivity Tools-For free-flowing communication, ensure that your remote employees understand the communication & productivity tools implemented in your organization. Schedule a dedicated session to highlight how to set up company email, group messaging tools, video conference software, and web phone applications.

It can set new hires to a good start from the start and boost their productivity by a whopping 70%. Since remote onboarding is carried out via online platforms, it’s crucial to conduct both formal and informal meetings regularly. While such meetings cannot replace the informal coffee breaks and fun-filled in-person training sessions, they can make employees feel less isolated while working remotely. Now, you may be wondering, “how exactly do I build remote onboarding training content? ” Thinkific is a great tool to use to get your new remote team member up to speed in all things onboarding and training. Our platform allows you to create engaging courses and content that sets the tone and pace for your new employee’s first few months with your company.

Best Remote Onboarding Practices to Adopt

Encourage Open Communication-Like an open-door policy improves your office environment similarly, you should create a culture of open communication for remote employees. To facilitate open communication, you can also leverage AI chatbotslike Amber and allow remote employees to voice their concerns anonymously. Other employees may find it more convenient to onboard remotely at first as they arrange their relocation to the company’s headquarters. However, perhaps most employers will still embrace in-person work and in-person onboarding, but can still leverage the advantages of remote training. Creating internal documentation or an employee handbook is undoubtedly a great way to ramp up employee onboarding. But you can also take the help of online training sessions to fast track the learning process.

Remote Onboarding Tips To Improve The New

In this case, they are also responsible for ensuring that the new employee has a positive experience and is productive from day one. These small yet impactful moments show consideration, help bridge the omnipresent digital divide, and allow newcomers to gain a deeper understanding of their colleagues’ personalities. Establishing a strong first impression when welcoming newcomers to the team is just as critical now as it was before—except that it may require a different approach since it’s done remotely. It’s safe to say that the COVID-19 pandemic caused companies worldwide to adjust their day-to-day operations. To save you time and stress, Summit Human Capital has summarized information on tools, external resources and best practices.

What Is Remote Onboarding?

Throwing someone from the frying pan into the fire may not have always been the best way to train them, but it was a common method for a long time. As we have seen, remote onboarding doesn’t give employees a gradual introduction to the office culture, they have remote onboarding best practices to make their own. For anyone who hasn’t worked remotely in the past, this can be jarring. That’s why figuring out good virtual onboarding processes are essential. Simplifies onboarding tasks for your employees and automates the process to maximize engagement.

Every time.📚 Assemble resources Easily access and share any resources.💛 Engage newcomers Turn your onboarding into a human success story. Every business uses different tools and settings to get the job done, and a new hire won’t understand all of them. Many times, a videoconferencing call is all it takes to get going, but other tasks are more intensive.

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